Excange server

[DVSDVL]

does anyone know how to create a form company wide to be used in outlook? it would be a template for reporting.
i ve looked in an exam cram book exchange server 5.5 but it doesnt really go into it. local libraries are kind of behind out here also on the tech books...HELP! :computer:

 

[Kage_]

Yup... it's a pain but it can be done. Microsoft provides very little documentation on how to create a form. The basic way is you go into outlook, create a public Calender in the all public folder and give yourself the only rights to view and edit for now. Under that calander select Tools -> Forms -> create a form. Select the appointment form and then save it to your local machine as something else like reporting. P1 tab is what you would normaly see when you go to add an appointment. P2 tab is where you can create you own form. Now the best way to design is the form is by doing it on your local machine, this way you don't have to mess w/ the exchange server untill you are ready to publish the form.

When you are ready ot publish your form open the form go to tools -> forms -> Publish Form as.. At the top of the publish window select 'Outlook Folders' and give it a display name of reporting (if you want). Once you have published the form then go back to the setup of the public calander and change it to use this form by selecting properties, Forms, Manage... Then select use only forms above.

Outlook has qwerky ways of doing things so don't get frustrated if it's not doing what you want it to do. Just find another way of doing it. I have attached a snapshot of a form we use at work that I designed. White fields are filled in by the user with the exeption of the Contacts button which fills in the name of the contact selected, gray fields are filled in automaticly. Urgency is a drop down box that consists of several selections. It's a pain, but the best way to figure it out is play with it.

 

[spazntwitch]

Just be aware that if you use a password on your form, it can be easily displayed at least on Microsoft Office 2000. I wrote the following code where I used to work (Fortune 500) company and was blown away when this simple piece of VB code displayed their password. Hopefully, Microsoft has patched this flaw. If you do use a password to secure your form, be sure that you use something that you do not use elsewhere (ie your computer login password).

Private Sub ShowFormPassword()
Dim myOlApp As Application, myInspector As Inspector
Dim mySubject As String, myPassword As String, strPrompt As String, strTitle As String

Set myOlApp = CreateObject("Outlook.Application")
Set myInspector = myOlApp.ActiveInspector
mySubject = myInspector.CurrentItem.Subject
myPassword = myInspector.CurrentItem.FormDescription.Password

If myPassword = "" Then
strPrompt = "Item: " & mySubject & vbCrLf & _
"There is no password associated with this item."
Else
strPrompt = "Item: " & mySubject & vbCrLf & _
"Password: " & myPassword
End If

MsgBox strPrompt
End Sub

 

[dehawk]

Any way i can create a public calender using exchange
When i say public i mean everyoen can post and view other ppls schedule
Is there a service online that does this

 

[Kage_]

Any way i can create a public calender using exchange
When i say public i mean everyoen can post and view other ppls schedule
Is there a service online that does this

In outlook go down to the All Public Folders. Cick on it then go up to file and select New Folder. In the Folder Contains select Calander items. That will create a calender. Then you can set the permissions on who can use it.

Kage_

 

[DVSDVL]

You All ROCK!!!

 

[Kage_]

So I'm guessing you got the answer you were looking for.

Kage_

 

[Big Daddy]

You All ROCK!!!

Thank you. We rock!